Every company has different kinds of assets that they need to manage. Probably that’s the case in your organization as well. Asking yourself “what is the best way to manage our assets?” is a good start. But, do you manage all your assets in the same way? Chances are some parts in the process overlap when it comes to your physical (production equipment, computers, machinery etc.), human (employees) or software (programs, tools etc.) assets. The point is – you cannot not manage your assets.
Since our experience is focused on software asset management, let’s have a look at how you can manage your software assets in an efficient manner.
Software asset management
IT asset management is the process through which an organization maps the assets on the IT infrastructure of the company. Having a strong IT asset management process in place helps to get a clear overview of the IT landscape. This means that you’ll always know what software is installed and deployed, where it is used, as well as who needs to have access to it. Another important aspect to keep in mind is the contractual data. Not only that you should know what you have, but you should also be aware of the terms and conditions included in your agreements.
You can look at IT asset management as a mix of IT and accounting. The overview that IT creates will help the purchasing department to make informed decisions on what to buy next – this can translate into cost avoidance and cost savings; but also the management to take informed business decisions.
What do you need to manage your software assets?
Managing one’s assets is a complex task, especially when we’re talking about large organizations. When they find themselves in this situation, many companies tend to think that all they need to manage their software assets is another software. In theory, it’s not a bad idea. However, what most companies usually miss to take into account is that a software needs also human input.
Let’s say that you bought a software that has the only purpose to keep track and report on your software assets. Can you trust that when the terms and conditions will change in the software vendor’s contracts, the tool will always know that? And how it might affect you?
The best way to manage your assets
Now you might ask yourself “so, what is the best way to manage my software assets then?”. Well, the answer is: a combination between using a software and human input. The two will complement each other and will enhance the chances that you are always on top of your IT landscape and compliance situation.
When it comes to choosing the best software for asset management, that is a different story. There are plenty options on the market, but you should obviously look into what your needs are. Do you need a software that manages both hardware and software? Do you want something that is focused only on your software assets? Always start by looking at what you need.
How we can help
Software asset management can be overwhelming. Keep in mind that you don’t have to do everything by yourself. We can support you with software asset management, as well as with onboarding and managing your SAM tool of choice, such as Flexera, Snow, ServiceNow or Aspera. Don’t hesitate to reach out.