The days when tracking software licensing rights meant walking into the server room and counting the boxes on the shelf are over. Nowadays it’s all virtual. Many organizations have a tendency to focus on their core business completely and forget about license tracking in itself. But somewhere along the line, they realize that ensuring compliance should also be a business priority. This realization can be triggered by a number of events. The organization is rapidly growing and it’s unclear whether there are enough licenses for new users. It could also be the opposite, when the organization is downsizing, and the number of licenses must realign with the reduced headcount. Or, perhaps the vendor itself has a reason to suspect non-compliance and is starting a software audit. One way or another, taking control of your software licenses means reducing compliance risks and costs and should be a business priority just as any other.
Tracking software licenses starts with realizing the benefits
Tracking your organization’s software licenses can help ensure compliance with the terms of legal agreements for installed software. But software licensing tracking is so much more complicated these days. Not only is it a complex task, it is also detail-oriented and labor intensive. Organizations can often feel overwhelmed as there is no silver bullet for license management. The first step in the process of smart and effective license management is grasping the benefits that include cost avoidance, risk reduction and good vendor relationships. One thing you can do is performing internal software license audits to help avoid penalties.
The necessity of a license management strategy and the price of non-compliance
Counting and measuring software utilization is a tedious process. On top of this, dealing with non-compliance is very time (and budget) consuming. This time could have otherwise been spent on your core business. Deciphering the obligations stated in the license agreement is important so that you know what you are expected to adhere to. By working with a software license management tool you will keep track of and report on the number (and type) of software licenses owned and utilized within your company. What you need to keep in mind when using a SAM tool is that it can’t do all the work by itself; so, consider having someone who checks and updates the tool. Then you can stop worrying about fines or penalties that come from software audits and stop wasting money on unused licenses. One thing we know for sure is that the question is not if, but when the dreaded audit letter falls on your desk. And when this time comes, you better be ready and in control.
Our licensing services
License management is an important component of SAM (software asset management). We provide services around software compliance, software audits, SAM tools and insight in software spending. We have health checks through whch you can confirm whether you have an accurate overview of your software programs and licenses, looks into potential risks and validate the required next steps. Get in touch with us if you have any questions or if you need help getting in control of your licensing position, we are happy to help.